Frontline Applicant Tracking - Norwalk Public Schools

Openings as of 3/15/2025
Secretarial

MSAP Recruiter (2024-2025 SY)

JobID: 9408

Position Type:
  Secretarial


Date Posted:
  12/17/2024


Location:
  Ponus Ridge Middle School
(High-Needs School)


Date Available:
  December/2024


  Additional Information:  Show/Hide

2024 - 2025 SCHOOL YEAR
MSAP SCHOOL RECRUITER
PONUS RIDGE STEAM ACADEMY
 
Job Summary:
The MSAP School Recruiter reports to the MSAP Project Director and the School Leadership and is responsible for creating and executing recruitment plans to attract prospective students to the district’s “Accelerate Excellence” magnet schools. This role requires flexible work hours, including occasional evenings, weekends, and travel to local communities. The MSAP School Recruiter will manage recruitment activities, maintain school branding efforts, and collaborate with staff to develop communication materials. Additionally, this role will involve managing data, overseeing application processes, and supporting lottery selections.
 
Key Responsibilities:

Recruitment Planning and Execution
• Create school-specific recruitment plans, including timelines, strategies, staffing responsibilities, and target outreach areas to increase interest and applicants to your school.
• Review and modify recruitment strategies biannually and monitor weekly during the recruitment period inclusive of media advertisements and local signage.
• Organize recruitment activities such as distributing materials to community organizations, feeder (local and suburban) school visits, and media outreach.
• Track and document all recruitment activities and data collection, ensuring timely evaluation of incoming applications.
• Collaborate with the Central Office Student Services in the lottery process, including testing, executing, and monitoring enrollment goals.
• Monitor enrollment goals and provide school visits for parents and students.
• Develop and implement retention strategies inclusive of email blasts to current students soliciting their participation in recruitment events.
• Once planning is approved, provide professional development to school staff regarding recruitment and retention strategies for coherence and support.
• Attend professional development relative to job responsibilities
Marketing and Branding in collaboration with school leadership and Central Office Communications Team
• Develop/Update as appropriate magnet school-specific logos, branding, and promotional materials for distribution.
• Oversee the revision and maintenance of school websites and social media feeds.
• Annually design/review media plan to support recruitment efforts across platforms such as email, direct mail, traditional media, social media, television, radio, newspaper, and signage.
• Execute consistent analysis, revision and updating of school websites and social media platforms to refresh school presence and content. 
• Analyze the effectiveness of recruitment strategies and adjust as appropriate.
Central Recruitment Center
• Collaboratively establish/maintain a Central Recruitment Center in your school to provide resources like computers, parent assistance, and multilingual materials.
• Work with the MSAP STEAM Supervisor to schedule support for the center to ensure effective operations.
• Annually review and adjust recruitment center using varied data inputs to guide its continued effectiveness.
• Train parent volunteers and students as appropriate to assist in the recruitment center.
Outreach and Event Management
• Manage outreach initiatives, including open houses, school fairs, and community organization partnerships.
• Promote schools at local events and fairs, engaging prospective students and families.
• Organize and attend open houses, school fairs, and community events.
• Provide recruitment training for staff, students, and volunteers.  Leverage parents, students and community members as appropriate to provide relevant firsthand experiences at recruitment events.
Training and Support
• Develop and conduct recruitment training for school staff, student ambassadors, and parent volunteers.
• Identify and prepare students to serve as ambassadors at recruitment events.
Qualifications:
• Bachelor’s degree in marketing, communications, education, or related field.
• Experience in recruitment, marketing, or community outreach, preferably in an educational setting.
• Proficiency in managing websites, social media, and data analysis.
• Excellent communication, organizational, and interpersonal skills.
• Ability to work flexible hours and travel to recruitment locations.
 
Work Environment:
The MSAP School Recruiter primarily works within the school district and will be required to travel to destination towns and communities for recruitment purposes. Flexible work hours are necessary to accommodate school events, open houses, and recruitment activities outside of regular school hours, including evenings, weekends, and summer STEAM events. Additionally, the flexible schedule is based on recruitment plan needs and is approved in advance by the direct supervisor and school leadership.
 
Days: Monday- Friday (37.5 hours weekly)
Salary: Group 7- $84,000/annually
Bargaining Unit: NFEP
Work Year: (12 Months/52 weeks)
Benefits: Available
Apply at 
www.norwalkps.org/applynow
Click “Employment”

NORWALK IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Norwalk Board of Education to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, pregnancy, sexual orientation, gender identity and expression, transgender status or physical and mental disability in the school district's educational program and activities; and to prohibit unlawful discrimination in employment because of race, color, religion, creed, age, marital status, national origin, gender pregnancy, veteran status, gender identity or expression, transgender status, sexual orientation or physical and mental disability.
 
12.17.2024




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Openings as of 3/15/2025
Secretarial

Executive Coordinator (2024-2025 SY)

JobID: 9468

Position Type:
  Secretarial/Executive Assistant


Date Posted:
  2/12/2025


Location:
  Central Office


Date Available:
  July/2025


  Additional Information:  Show/Hide

2024 – 2025 SCHOOL YEAR
EXECUTIVE COORDINATOR
CENTRAL OFFICE
 
JOB DESCRIPTION
The Executive Coordinator provides high-level administrative, financial, and operational support to the Assistant Superintendent of Digital Learning and Innovation, the Assistant Superintendent of Schools, and the Executive Directors of Leadership Development. This role is responsible for ensuring seamless coordination across these departments while managing key financial and budgetary functions, including operational, grant, and capital funds.
 
This position requires a highly organized professional with the ability to manage multiple priorities while maintaining discretion and professionalism. Serving as the primary point of contact for internal and external stakeholders, the Executive Coordinator oversees scheduling, coordinates meetings, manages confidential information, and provides executive-level support in the execution of strategic initiatives. Additionally, this role is responsible for budget management, financial reporting, and tracking expenditures across operational, grant, and capital budgets, ensuring compliance with financial policies and procedures. The position also involves preparing reports, presentations, and correspondence, as well as facilitating collaboration across departments.
 
The ideal candidate will demonstrate exceptional organizational skills, sound judgment, and the ability to remain composed in a fast-paced environment. Strong financial acumen is essential, as this role requires the ability to analyze budgets, track expenditures, and support financial planning for multiple funding sources.
This position presents a unique opportunity to support educational leaders in advancing digital learning, school leadership, and professional development while ensuring sound financial management. Applicants should possess a proactive and solution-oriented mindset, strong analytical skills, and the ability to handle sensitive matters with discretion and efficiency.
 
Purchasing
• Oversee the procurement of technology, software, and instructional/office materials.
• Collaborate with vendors to ensure cost-effective and quality solutions that align with instructional needs.
 
Partnerships
• Manage partnerships and initiatives to enhance equitable access and innovation.
• Monitor the implementation of related programs to ensure alignment with district goals.
  
Operating Budget
 
• Manage the budget for curriculum and digital learning initiatives across the district, ensuring accurate allocation and utilization of funds.
• Maintain an up-to-date daily database of all financial activities, including vendors, contracts, and purchases.
• This position is responsible for generating quotes for all purchases, requiring regular communication and coordination with vendors to ensure competitive pricing and compliance with district standards.
• Track and reconcile all accounts related to curriculum and digital learning to ensure fiscal responsibility and transparency. Address discrepancies and provide regular updates to stakeholders.
  
Capital Budget
 
• Plan and oversee capital expenditures related to curriculum and digital learning infrastructure, including hardware acquisitions and long-term investments. Ensure projects align with district technology goals and are completed within budget.
 
 
 
Cell Phones/ Wired Phones/E-Rate
 
• Manage and purchase all cell phones for the district, creating billing for each school and manage monthly bills. Manage all digital phones system maintenance and purchasing and finances. Create an annual budget for all phone usage.
• Coordinate the district’s participation in the federal E-Rate program to secure funding for telecommunications and internet access. Maintain compliance with program requirements and manage associated documentation.
  
Coordination of Meetings/Events
 
• Schedule and arrange meetings, procure space and materials for meetings, invite participants and be responsible for agendas and notetaking. (e.g., principal/AP meetings, leadership retreat, Schools team meetings, etc.)
• Assist with planning and coordination of district events (e.g., awards ceremonies, celebrations, convocation, enrollment fairs, SGC Meetings, etc.).
 
Timekeeping & Attendance Management:
• Administer the Novatime system to ensure accurate tracking of employee hours, collaborating with HR and Payroll to resolve discrepancies and improve efficiency.
• Oversee daily attendance, ensuring accurate data entry and working with Digital Learning, Curriculum, and Leadership Development teams to analyze trends and enhance engagement.
• Streamline processes, optimize reporting, and support compliance across departments.
 
Other Responsibilities
• Take charge of coordinating agendas, itineraries and travel plans
• Assist with the preparation and approval process of out of state and overnight field trip requests.
• Other duties as assigned by your supervisor(s)
 
Qualifications/Certificates:
• Bachelor’s degree (B.A.) or equivalent or at least five years' experience
• Proficient computer skills using MS Office products, especially Excel, PowerPoint, and Google Apps.
• Skilled networker with excellent interpersonal and relationship building skills.
• Ability to approach others in a tactful manner; reacts well under pressure.
• Displays willingness to make decisions that exhibit sound and accurate judgment.
• Demonstrates impeccable work quality holding oneself to the highest standards of excellence, accuracy, and thoroughness.
• Flexibility to work late as needed depending on priorities and special projects.
 
Preferred Qualifications:
• Spanish language speaking/writing.
• Knowledge of legal requirements related to student confidential educational records, contracts, employee records, HIPPA and IEP requirements.
 
 
Days:               Monday – Friday (40 hours per week)
Union:              Unaffiliated
Salary:             Follows ESG salary schedule
Work Year:      12 Months/52 weeks
 
 
Apply at 
www.norwalkps.org/applynow
Click “Employment”

NORWALK IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Norwalk Board of Education to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, pregnancy, sexual orientation, gender identity and expression, transgender status or physical and mental disability in the school district's educational program and activities; and to prohibit unlawful discrimination in employment because of race, color, religion, creed, age, marital status, national origin, gender pregnancy, veteran status, gender identity or expression, transgender status, sexual orientation or physical and mental disability.


02.12.2025




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