Openings as of 4/22/2025
Secretarial/Clerical

Campus Secretary

JobID: 2070

Position Type:
  Secretarial/Clerical


Date Posted:
  4/14/2025


Location:
  John and Polly Townley Elementary


Date Available:
  2025-2026 School Year


District:
  Everman ISD
  Additional Information:  Show/Hide

Primary Purpose:
Ensure efficient operation of school administrative office.
 
Qualifications:
Education/Certification:
      High school diploma or GED
 
Special Knowledge/Skills:
      Proficient word processing and file maintenance skills
      Effective organizational, communication, and interpersonal skills
      Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
      Knowledge of basic accounting principles
 
Experience:
One to three years secretarial and/or office experience, preferably in public education environment.
 
Major Responsibilities and Duties:
 
Records, Reports, and Correspondence
1.Prepare written correspondence, forms, schedules, or reports using personal computer.
2.Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3.Maintain a daily teacher attendance log and records for substitute teachers.
4.Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5.Maintain school calendar of events.
6.Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
7.Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
8.Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
9.Process and transmit requests for student information, including student transcripts for colleges and universities.
10.Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
11.Assist campus administration and counselors with the preparation of reports and student data information.
12.Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
13.Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
14.Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable. 
Reception and Phones
15.Schedule meetings and appointments and maintain calendar for principal.
16.Assist students, teachers, and parents as needed.
17.Receive incoming calls, take reliable messages, and route to appropriate staff.  
Files
18.Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
19.Update handbooks, policy manuals, and other documents as assigned. 
Accounting and Inventory
20.Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
21.Prepare and process purchase orders.
22.Receive, store, and issue supplies and equipment.
23.Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
24.Assist with coordination of faculty meetings and campus activities.
25.Assist with campus budget preparation.
Other
26.Maintain visitor log and issue visitor passes.
27.Maintain good working relationships with students, parents and teachers.
28.Sort, distribute, or deliver mail and other documents.
29.Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
30.Participate in staff development, faculty meetings, and special events as needed.
31.Maintain confidentiality.
32.Maintain a positive attitude.
33.Be a positive role model for all students.
34.Be punctual in all areas.
35.Other duties as assigned by the supervisor.
Supervisory Responsibilities:
 None 
Equipment Used:
 Personal computer, printer, copier, fax machine, and calculator. 
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
 
 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
 




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Openings as of 4/22/2025
Secretarial/Clerical

PEIMS Clerk/Registrar

JobID: 642

Position Type:
  Secretarial/Clerical/Campus PEIMS Clerk


Date Posted:
  1/16/2025


Location:
  Krum Middle School


Date Available:
  07/01/2025


District:
  Krum ISD
  Additional Information:  Show/Hide
Job Title:        Registrar/PEIMS Clerk (226 Days)
Reports to:   Campus Principal
Dept/School: KMS

 BILINGUAL SKILLS (SPANISH) PREFERRED

Primary Purpose:
            Perform data entry including attendance, Public Education Information Management System (PEIMS) data and grades
            Responsible for maintaining student academic records
            Process student enrollment, transfers and withdrawals for the campus
 
Qualifications:
            Education/Certification:
            High School or GED
 
            Special Knowledge/Skills:
            Ability to maintain accurate and auditable records
            Ability to use software to develop or maintain spreadsheets and databases and do word processing
            Proficient in keyboarding and file maintenance skills
            Ability to meet established deadlines
            Basic math skills
            Strong organizational, communication and interpersonal skills
           Ascender software experience preferred
 
            Experience:
            3 or more years clerical experience
            Experience working with Title I schools and diverse student populations (EL and other subpops)
            Applicants with diverse backgrounds and experience are encouraged to apply.
 
Major Responsibilities and Duties:
           
Records, Reports and Correspondence
1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Maintain student academic records and process requests for student information and transcripts.  Process new student records, including requesting transcripts and records from other schools.
4. Assist district and campus administration with the preparation of reports and student data information.
5. Assist parents and faculty with questions regarding student attendance.
6. Compile, maintain, file and distribute all reports, records and other documents as required following established procedures.
7. Maintain confidentiality of information

OTHER DUTIES AS ASSIGNED

Mental Demands/Physical Demands/Environmental Factors: Typical office and computer environment; maintain emotional control under stress; repetitive hand motions, prolonged use of computer, frequent district-wide travel.
 




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Openings as of 4/22/2025
Secretarial/Clerical

PEIMS Clerk

JobID: 2001

Position Type:
  Secretarial/Clerical/Office Clerk


Date Posted:
  2/5/2025


Location:
  Joe C. Bean High School


Date Available:
  2025-2026 School Year


District:
  Everman ISD
  Additional Information:  Show/Hide

Primary Purpose:
Under direct supervision, perform data entry for Public Education Information Management System (PEIMS) data and maintain student records at the campus level. Process student enrollments, transfer requests, and withdrawals for the campus.  
Qualifications:
Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do word  processing
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Strong organizational, communication and interpersonal skills
 
Experience:
Two years data entry experience 
Major Responsibilities and Duties:
 
Records and Reports
 
1. Collect and enter PEIMS data into established database and verify accuracy of according to established procedures.
2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, and end-of-semester reports or accounting reports.
3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
5. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
6. Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
7. Assist in campus office as needed.    
 
Other:
 
8. Maintain confidentiality.
9. Be punctual in all areas.
10. Maintain a positive attitude.
11. Be a positive role model for all students.
12. Participate in staff development, faculty meetings, and special events as needed.
13. All other duties as assigned by the supervisor.   
 
Supervisory Responsibilities:
None 
Equipment Used:
Personal computer or online computer terminal, printer, copier, fax machine and calculator  
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:         
Repetitive hand motions, prolonged use of computer, frequent interruptions and multitasking.
 




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Openings as of 4/22/2025
Secretarial/Clerical

Secretary, Associate Principal and Assistant Principal - AHS/DNG (2024-2025 School Year)

JobID: 2080

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  4/1/2025


Location:
  AHS/D9GC


District:
  Aledo ISD
  Additional Information:  Show/Hide
This is a Secretary to the Associate Principal/Assistant Principal at Aledo High School/Daniel 9th Grade Campus for the 2024-2025 School year
This is a 205 work calendar / Paygrade 3

Primary Purpose:
Ensure and assist in the efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles

Experience:
One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence
1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Assist with teacher absence management and serve as the guest teacher liaison.
3. Maintain school calendar of events and shared workspaces..
4. Schedule meetings, appointments, and maintain calendar for assistant and/or associate principal(s).
5. Assist students, teachers, and parents as needed.
6. Receive incoming calls, take reliable messages, and route to appropriate staff. Prepare written correspondence, forms, schedules, or reports using personal computer.

Files
7. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
8. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory
9. Prepare and submit requisitions.
10. Maintain supply inventory for assistant and/or associate principals.
11. Assist with coordination of meetings and campus activities and events.

Other
12. Sort, distribute, or deliver mail and other documents.
13. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
14. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a personal computer.
15. Coordinate maintenance and custodial efforts to address campus needs.
16. Assist administrators with drug testing, safety drills, key distribution.
17. Conduct student discipline intake including student sign in, collection of student statements, and filing discipline documentation.
18. Prepare daily student announcements and monitor the campus communication email account.
19. Maintain confidentiality.

Equipment Used:
Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand
motions; prolonged use of computer.

In order to be considered for a position, you must upload a cover letter, resume, and any other supporting documentation in “application materials”.
Please contact Human Resources with any questions.


Attachment(s):
• 2024-2025 Clerical-Paraprofessional Pay Plan.pdf
• JD-Secretary, Asst Princ_Assoc Princ.pdf



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