Frontline Applicant Tracking - Shippensburg Area School District

Openings as of 4/4/2025

Anticipated Full-Time District Business Office Assistant

JobID: 1536

Position Type:
  Secretarial/Clerical/District Receptionist


Date Posted:
  3/31/2025


Location:
  Operations Building


  QUALIFICATIONS
• High School Diploma or equivalent
• Post high school education in business and/or secretarial training desirable
• General office skills including the use of personal computers, filing, copying and the ability to use or learn to operate various types of office equipment
• Three (3) years secretarial experience; school district experience preferred
• Excellent writing, communication, organization and interpersonal skills to deal effectively and confidentiality with a diverse group of District staff and the public
• The ability to work independently to plan and carry out assignments with minimal supervision within the approved policies and procedures of the District
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable 
JOB GOAL
 
To assist the Business Administrator in the efficient operation of the Business Office so that the office’s maximum position impact on the community, the staff and the education of children may be realized.
 
ESSENTIAL FUNCTIONS
• Performs general secretarial duties including word processing and typing, preparation and typing or reports, scheduling meetings and appointments, placing and receiving telephone calls, maintaining regular and orderly filing and retrieval systems, copying and distribution of information and materials, processing of mail, assisting District staff and the public.
• Answers the central telephone system and directs calls accordingly.
 
• Processes all internal and interoffice mail for the District.
• Assists the Business Administrator in the purchase of general office supplies.
• Serves as the Orrstown Borough Tax Collector.
• Assists with the administration of district tax collection and performs duties to include but not limited to record keeping, updating changes, handling exonerations, maintaining annual tax reports required by local auditors.
• Assist Business Administrator with journal entries to maintain financial records that align with PDE Chart of Accounts.
• Reconciliation and processing of external cyber and chart school invoices.
• Participates in ongoing staff development programs.
• Ensures completion of Department of Revenue Act 80 annual reporting requirement.
• Regular and timely attendance.
• Assists the Business Office team for clerical/secretarial work, as may be assigned, to meet the office work schedule.
• Performs other duties and assumes other responsibilities as may be assigned by the Business Administrator.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed above are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
COMPETENCIES
• Organization
• Written/Oral Communication
• Detail Oriented
• Personal Effectiveness/Credibility
• Thoroughness
• Time Management
TERMS OF EMPLOYMENT
• 12 month Position – Bargaining Unit
• Compensation as per the SAESP Collective Bargaining Agreement and district guidelines 





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