Title: Secretary - Extended School Year
Job Requirements
The Secretary supports the Principal(s) and staff in the day-to-day operations of the school and/or program. This position is highly visible and will be greeting visitors to the building on a regular basis. Duties include maintenance of confidential student records, direct contact with students, parents/guardians, and support staff at a school site.Frequent public contacts in person, by telephone, or email require the application of established policies and procedures, but questions are referred to higher-level authority when a procedure has not been established. This position will require a wide variety of clerical tasks, which requires the use of various technology.
Job Qualifications
High School Diploma
Previous office experience preferred
Strong interpersonal skills and friendly disposition
Excellent oral and written communications skills
Word processing and computer skills
Our Mission
The mission of School District 123 is "Learning Today for a Successful Tomorrow."
Direct Supervisor
Building Principal
May receive assignments from designated personnel as required or assist with special projects as assigned by the school administration.
Essential Functions & Responsibilities
The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position.
Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Plan
Uphold the established Board of Education policies, regulations, and administrative procedures
Includes record keeping, data-base management, document preparation, customer service, communication, and site support
Assist administrator and other staff in planning and preparing for meetings, inservices, conferences, and workshops
Assist in the development of office procedures
Apply knowledge of modern office methods, equipment, and practices: including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation
Manage data warehousing responsibilities, budgeting, transportation planning, as well as State and Federal reporting; including regular meetings and interaction with the District Office staff
Manage and coordinate daily substitute schedule with District Office staff
Manage and coordinate building facility usage and calendar with District Office staff
Input and manage student schedules within the student management system
Handle incoming and outgoing mail
Coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch
Keep track of fees owed and send out quarterly fee reminders
Insure appropriate security and safety methods are employed within the office
Order supplies and equipment
Organize office workflow to meet deadlines
Ability to sit/stand for prolonged periods of time
Utilize time management techniques to organize and prioritize work
Regular attendance and/or physical presence at the job
Terms of Employment
Hours/Day: See Collective Bargaining Agreement
Months/Year: See Collective Bargaining Agreement
Salary: See the Oak Lawn-Hometown School District 123 Support Staff Council #123
Evaluation
Performance in this position will be evaluated by the Building Principal or designee in accordance with the Board of Education's policy on Evaluation of Professional Personnel.
The School Board of Oak Lawn-Hometown School District 123 prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.
June 16 - June 26 & July 7th - 17th
15 days of classes - No classes on Friday - No classes June 19th & June 30th - July 3rd